USask has practical guidance for how principles may be applied in four common roles at USask. Though we recognize that many people at USask hold multiple roles, the guidelines have specific guidance and resources tailored to teaching, learning, research and administration on campus.

1. Ethical and Responsible Use

  1. Attend to Equity and Diversity: You should encourage searching for diverse knowledges and caution that AI outputs are subject to inequities.
  2. Promote Openness and Transparency: You should demonstrate transparent use of AI by acknowledging its uses and fostering a culture of openness where staff are encouraged to ask questions and discuss appropriateness of AI use in different scenarios.
  3. Protect Intellectual Property: You should not input the intellectual property of others into AI tools.

2. Literacy

  1. Familiarize Yourself: You should familiarize yourself with the fundamentals of AI, including its benefits, limitations, and potential applications in your work, as well as its social, cultural, and ethical implications.
  2. Task-Specific Use: You should promote the use of specific AI tools for specific tasks in administration and integrate authentic uses of AI given your work.
  3. Keep Current: You should be aware of AI usage and its impact on the work you do.

3. Change and Innovation

  1. Find Balance: Managers should guide their staff in using AI tools as complementary to their own skills and expertise.  
  2. Set Expectations: Managers should discuss expectations with staff about appropriate AI use and its impact on the work environment, including accountability for any use of AI output, and disclosing AI use as needed. 
  3. Focus on Consistency: Staff should collaborate within their units to apply concise and consistent expectations for the use of AI. 

4. Managing Tool Use

  1. Each Tool Approval and Recommendation: You should prioritize using AI tools approved by USask to protect equity, safety, and security. When functionality needs for your work are better met by unapproved tools, you should work with ICT to determine next steps.
  2. Consider Implications: You should consider the implications of using an AI tool before engaging. You should be able to explain how the benefits are outweighed by the costs of use (monetary, environmental, etc.).